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Procedures For Participants/Employees/Volunteers of Programs - Minors on Campus

Loyola University has adopted a Minors on Campus Policy to promote the well-being and safety of minors who participate in programs or activities run by or associated with Loyola University.

Employees and volunteers of programs or activities involving Minors (“Employees”) must take the following steps:

  1. Each participating employee working with minors in the program or activity reviews the University’s Minors on Campus Policy and certifies that they have done so. Understanding the Minors on Campus Policy is essential to maintaining a safe and positive environment for minors on campus.

    To complete the Policy Acknowledgement Form - Click on the form link below to download. If prompted, you may need to create a digital signature and password to complete the form.

    Should the file not open in Acrobat, follow these directions:

    • Download the form
    • Right click the form
    • Choose "show in folder"
    • Choose "open with" adobe acrobat.

    The form will send your information to Human Resources upon submission and you will receive a confirmation email. You may also print, complete and sign the form then email it to or bring it to Mercy Hall 102.

    Policy Acknowledgement Form - If you have questions or need assistance, please call Human Resources at 504-864-7757.

  2. Each participating employee must complete the required criminal Background Check Authorization received by email from HireRight and subsequently receive clearance to participate. Program Directors should inform those who are undergoing background checks that they will receive an e-mail or text directly from HireRight requesting the signed Background Check Authorization Form needed to complete the check.
  3. Each participating employee working with minors must complete a mandatory online training. The required course is entitled:

"Protecting Children: Identifying and Reporting Sexual Misconduct."

Employees should keep copies of their Course Completion Certificate on file for two years following completion of the program. In person training sessions may be offered by the Office of Human Resources and Risk Management. Participation in these trainings will satisfy the two year training requirement and can be attended in lieu of online training. However, training must be completed before working with minors, so if in person training is not offered prior to program commencement the online training must be completed. Use the links below to register and complete the online training.