Policies and Procedures Manual

Table of Contents

Section One – Introduction

• 1-1  Introduction
• 1-2  Jesuit Institution
• 1-3  University Strategic Goal
• 1-4  Human Resources Philosophy

Section Two – Employment

• 2-1  Employment at Will
• 2-2  EEO, Affirmative Action & Title IX
• 2-3  Immigration Law Compliance
• 2-4  Employees with Disabilities
• 2-5  Pregnancy & Employment
• 2-6  Employment Status
• 2-7  Ten-Month Staff Employment
• 2-8  Personnel Files
• 2-9  Personal Data Changes & Personnel Notification Forms (PNFs)
• 2-10  Supplemental Employment
• 2-11  Employment of Family Members
• 2-12  Employment of Minors
• 2-13  Recruitment & Selection – Staff
• 2-14  New Employee Orientation
• 2-15  Search Committees – Staff
• 2-16  Search Committees – Faculty
• 2-17  Temporary Staffing
• 2-18  Job Posting
• 2-19  Resignation &Termination
• 2-20  Job Abandonment
• 2-21  Reinstatement
• 2-22  Pro Bono Faculty
• 2-23  Minors on Campus

Section Three – Payroll

• 3-1  FLSA Definitions
• 3-2  Compensatory Time
• 3-3  Timekeeping
• 3-4  Overtime
• 3-5  Paydays
• 3-6  Loss of Paycheck
• 3-7  Payroll Corrections
• 3-8  Pay Deductions/FICA Guidelines
• 3-9  One-Time Payments
• 3-10  New or Transferring Employees
• 3-11  Holiday Pay
• 3-12  Emergency Closing Pay
• 3-13  Emergency Pay
• 3-14  Final Pay
• 3-15  Reduction in Force Pay
• 3-16  Severance Pay
• 3-17  Garnishments
• 3-18  Catastrophic Closing

Section Four – Benefits

• 4-1  Employee Benefits
• 4-2  Holidays
• 4-3  Vacation
• 4-4  Sick Leave
• 4-5  Extended Sick Leave
• 4-6  Long Term Disability
• 4-7  Parental Leave & Adoption Assistance
• 4.8  Liberal Leave
• 4.9  Spousal Travel Policy
• 4-10  Family Medical Leave Act (FMLA)
• 4-11  Child Care
• 4-12  Military Leave
• 4-13  Bereavement Leave
• 4-14  Relocation Assistance
• 4-15  Jury Duty
• 4-16  Witness Duty
• 4-17  Employee Assistance Program
• 4-18  Tuition Remission
• 4-19  FACHEX/Tuition Exchange Program Information
• 4-20  University ID Card
• 4-21  Worker’s Compensation
• 4-22  COBRA Benefits Continuation
• 4-23  Entertainment and Gifts
• 4-24  Retirement Plans
• 4-25  Part-Time A (Benefit Eligible) Employee
• 4-26  Spiritual Retreat/Reflection
• 4-27  Temporary Additional Paid Sick Leave

Section Five – Conduct

• 5-1  Professional Behavior
• 5-2  Workplace Conduct
• 5-3  Confidential Information
• 5-4  Conflict of Interest
• 5-5  Media Relations
• 5-6  Public Expression of Personal Views
• 5-7  Drug and Alcohol Use
• 5-8  Attendance and Punctuality
• 5-9  Computer and Internet Usage
• 5-10  Counseling and Correction
• 5-11  Dispute Reconciliation
• 5-12  Staff Grievance Procedure
• 5-13  Discrimination and Harassment
• 5-14  Consensual Relationships  (Section V)
• 5-15  Workplace Violence
• 5-16  Non-Retaliation Policy

Section Six – Performance and Recognition

• 6-1  Performance Management
• 6-2  Job Descriptions
• 6-3  Performance Evaluation
• 6-4  Coadjutor Optimus Award
• 6-5  Dux Academicus Award
• 6-6  Service & Retirement Awards

Section Seven – Salary Administration

• 7-1  Salary Administration
• 7-2  Job Classification
• 7-3  Salary Ranges
• 7-4  New Positions
• 7-5  Revised Positions
• 7-6  Salary Reviews & Adjustments

Section Eight – Working Conditions

• 8-1  Workplace Safety
• 8-2  Emergency Closings
• 8-3  Hurricane Emergency
• 8-4  Emergency Building Evacuation
• 8-5  Vehicle Safety
• 8-6  Tobacco-Free Policy
• 8-7  Equipment Safety
• 8-8  Illnesses in the Workplace
• 8-9  Employee Accidents
• 8-10  Non-Employee Accidents
• 8-11  Family & Visitors in the Workplace
• 8-12  Pets in the Workplace
• 8-13  Mother's Room/Lactation Support
• 8-15  Return to Work - On Campus  
• 8-16  Vaccination Status (COVID)
• 8-17  Flexible Scheduling