In the event a department chooses to provide a gift in lieu of payment to an individual (non-employee), the gift may be taxable. Gifts purchased with university funds are taxable to the non-employee recipient, per IRS regulations, if any of the following statements are true:

Loyola University will reimburse university employees for authorized, reasonable, and necessary expenses incurred while conducting business on behalf of the university.  Reimbursement requests must adhere to all Travel, Accounts Payable, Purchasing, or other applicable procedures.  Loyola University segregates reimbursement expenditures into the following 2 categories:

Policy 

General Information:
University-issued credit cards are to be used primarily for travel and entertainment expenses. University-issued credit cards are NOT to be used as purchasing cards (P-cards).  There are specific restrictions on entertainment expenses as detailed below.

Credit cards may also be used to pay for membership dues to professional associations, conference registrations, and webinar fees. All other purchases should be processed through the Accounts Payable office or through the Purchasing Department.

What can a Cash Advance be requested for?

Loyola University will provide cash advances in limited amounts for faculty and other employees needing to pay for expenses that cannot readily be paid for by other means. The employee must ensure that utilization of a cash advance will not violate the University's Purchasing, Accounts Payable, Travel, or other applicable policies.

The check request form is allowable only for the following types of expenditures:

If the vendor from which you wish to purchase does not appear in the University vendor Colleague database, your department must contact Purchasing to have a vendor ID number created. Requests for new vendor ID numbers can be made using the link to the form below.

Download Vendor Info Form

All invoices that are sent to the University for payment are received and processed through the Accounts Payable Department, a division of Financial Affairs. These invoices are paid either through the Accounts Payable process or by Check Request.

The following are Loyola University New Orleans' minimum insurance standards for contractors involved in large construction or renovation projects for the University: